SCHEDULE A PASSPORT APPOINTMENT 

First-time Application (New Passport)

Requirements for New Passport Issuance - ADULT Applicant

1. Duly filled-out application form
2. Personal appearance of applicant
3. Original and photocopy of Philippine Statistics Authority (PSA) issued Certificate of Live Birth; 

• Married Females (who are using their spouse’s last name) must also present Original and submit photocopy of PSA-issued Certificate of Marriage on Security Paper or Report of Marriage.
• Local Civil Registrar Copy is required if PSA-issued documents are not clear or cannot be read.

4. Any of the following acceptable IDs with one (1) photocopy 

Note: If a woman opts to retain maiden name, a PSA-issued Certificate of Marriage is not required.

Supporting Documents for Adult New Applications

Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:

Late Registered PSA-issued Certificates of Live Birth, Reports of Birth, or Certificates of Foundling

• Original and photocopy of PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling;
• Two (2) valid IDs from the list of acceptable IDs for passport application
• If unable to provide two (2) valid IDs, the applicant must submit one (1) valid ID and any two (2) of the following documents:
  • NBI Clearance (valid or expired);
  • Voter’s Certification;
  • School Records such as:
    • Form 137-A 
    • Transcript of Records
    • Diploma obtained from Elementary, High School and/or College
  • If government employee:
    • Service Record;
    • Member Data Record (MDR) from PhilHealth

If the passport applicant’s PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling contains a misspelled first or last name, or misspelled birth place, or mistake in the day or month of birth, or clerical error in the sex, or change of first name or nickname:

• Applicant must submit a PSA-annotated Certificate of Live Birth, Report of Birth, or Certificate of Foundling pursuant to R.A. No. 9048, as amended by R.A. No. 10172.

If by operation of law or through a court order, the passport applicant is permitted to use a name or other biographic detail other than what is officially recorded in the PSA:

• Annotated Certificate of Live Birth, Report of Birth, or Certificate of Foundling as authenticated by PSA reflecting the corrected entry.

Discrepancies on the biographical details of supporting documents submitted for passport application:

The applicant shall provide supporting documents that are consistent with the information as stated in the applicant’s PSA-issued documents, unless by operation of law or through court order, the applicant is permitted to use a name other than what is officially recorded in the PSA.

Thus, the applicant shall have the supporting document corrected in order for its details to be consistent with the PSA-issued document. 

The applicant shall submit the following, depending on the correction needed:

1. Annotated PSA Certificate of Live Birth
2. Annotated PSA Marriage Certificate
3. Corrected Government-issued Valid IDs
4. Corrected Identification Certification

In case applicant has NO PSA-issued Certificate of Live Birth or Report of Birth

• Applicant must first file for late registration with the Local Civil Registrar (LCR) or Foreign Service Post (FSP) with jurisdiction over the place where applicant was born; and 
• Applicant must submit PSA-issued late registered Certificate of Live Birth or Report of Birth.

Additional supporting documents if applicant is a Naturalized Filipino Citizen:

• For persons who have undergone Administrative Naturalization under Republic Act No. 9139:
  • Certificate of Naturalization;
  • Certificate of Renunciation of foreign citizenship issued by the concerned Foreign Embassy or Foreign Ministry; and
  • Identification Certificate issued by BI.
• For persons who have undergone Judicial Naturalization under Commonwealth Act No. 473:
  • Certificate of Naturalization;
  • Court Order, Certificate of Finality of Decision granting naturalization, Decree of Naturalization; and
  • Identification Certificate issued by BI.

• For persons who have undergone Legislative Naturalization under Commonwealth Act No. 63:
  • Certificate of Naturalization;
  • Certified true copy of the law granting citizenship;
  • Foreign Birth Certificate authenticated by the Philippine Foreign Service Post; and
  • Identification Certificate issued by BI.
• For persons who availed of the Facilitated Naturalization of Refugees and Stateless Persons under Supreme Court Rule 21-07-2022-SC:
  • Decree of Naturalization

If applicant obtained Filipino citizenship by Election:

• Applicants born before 17 January 1973 to Filipino mothers and married to non-Filipino spouses and elected Philippine citizenship within three (3) years upon reaching the age of twenty-one (21), the following are the additional requirements:
  • PSA-issued Certificate of Live Birth of or PSA-issued Report of Birth; and
  • Additional documents proving election of Philippine citizenship.

If applicant retained or re-acquired their Philippine citizenship:

• Applicants covered by the provisions of under Republic Act No. 9225, otherwise known as "Citizenship Retention and Reacquisition Act of 2003", shall submit any of the following documents issued by a Philippine FSP or by the Bureau of Immigration (BI):
  • Order of Approval;
  • Oath of Allegiance; or
  • Identification Certificate or Certificate of Retention/Re-acquisition of Philippine Citizenship.
• Applicant is a derivative beneficiaries of Filipino parents who retained or re-acquire Philippine citizenship, shall submit the following documents:
  • Order of Approval of parent or child (as applicable); and/or
  • Identification Certificate issued by a Philippine FSP or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the BI.

Requirements for New Passport Issuance - MINOR Applicant (below 18 years of age at the time of application)

1. Duly filled-out application form
2. Personal appearance of minor applicant and either parent or authorized adult companion; and
   • The accompanying adult companion shall submit supporting documents depending on the case of the minor. The list can be found below.
3. Philippine Statistics Authority (PSA) issued Certificate of Live Birth or PSA-issued Report of Birth;
   • Local Civil Registrar Copy may be required if PSA Certificate of Live Birth is not clear or cannot be read.
4. Valid identification card of the minor applicant and the accompanying adult.

Note: In all instances, the Philippine Embassy reserves the right to require additional support documents to establish the identity and personal particulars of passport applicants in extraordinary circumstances / case-to-case basis.

Supporting Documents for Minor New Applications

Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:

New Born Applicants in Iran (less than 1 year old) with no PSA Report of Birth yet:

• If born abroad -  The minor applicant may submit original copy of the Report of Birth filed at Post or first indorsement from Consular Records Division (CRD).

Additional supporting documents if the minor’s PSA-issued Certificate of Live Birth or PSA Report of Birth is late registered [one (1) year after the event]:

To present and submit at least one (1) of the following:

• School Records;
• Baby book or health record or its equivalent document;
• Foreign passport (if applicable);
• Residence card issued by host government (with English translation if applicable)

Marital Minor Applicants (with married parents as stated in the minor applicant’s PSA Certificate of Live Birth)

• Valid Philippine passport or other acceptable valid ID of the accompanying parent and the copy of his/her spouse’s passport or other acceptable valid ID;
  • If the accompanying parent is an alien, the foreign passport of the accompanying alien parent or other valid and sufficient proof of identity.
• Marital Minor Applicants Accompanied by an Authorized Representative of the Parents or Person Lawfully Exercising Parental Authority over the Minor
  • Notarized Special Power of Attorney executed by either or both of the parents, or by the person lawfully exercising parental authority over the minor
  • Copy of the Passport or other valid identification card of the minor’s parents

Non-Marital Minor Applicants (with unmarried parents as stated in the minor applicant’s PSA Certificate of Live Birth)

• Only the mother applicant shall accompany the minor applicant in the passport application process;
• A Special Power of Attorney (SPA) executed by the mother will be required if she is not accompanying the minor applicant. The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad; and
• Passport or Valid Government issued ID of authorized adult companion

In Case Applicant is not Accompanied by the Parent/s During the Application Process

• Applicant must submit a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process.
  • If the Special Power of Attorney was executed abroad and not before an FSP, the Special Power of Attorney must be validly authenticated;
• Passport or Valid Government issued ID of authorized adult companion
• Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached

Non-Marital Minor Applicants with a Deceased Mother, but Acknowledged by the Father (with unmarried parents as stated in the minor applicant’s PSA Certificate of Live Birth)

• Personal appearance of minor applicant and biological father;
• PSA-issued Certificate of Death or Report of Death of Mother;
• PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
• Passport or Valid Government issued ID of biological father and legal guardian

In the absence of father, the following may accompany the minor child in the order indicated:

• Surviving grandparent (submission of PSA Certificate of Death of Mother);
• Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
• The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship)

Non-Marital Minor Applicants with a Deceased Mother and Father is Unknown (with unmarried parents as stated in the minor applicant’s PSA Certificate of Live Birth)

• Personal appearance of minor applicant and court-appointed legal guardian
• Valid Passport or valid government ID* of adult guardian 
• Letter of Guardianship issued by Family Court

In case none of the above can accompany the minor applicant

1. In default of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
2. In cases involving Filipino minors abandoned abroad, the Consular Official of the concerned Philippine FSP may initiate the passport application with the best interest of the minor being the primary consideration.

Minor Applicants who are Adoptees through Domestic Adoption

1. Personal appearance of minor applicant and adoptive parent/s;
2. Amended PSA-issued Certificate of Live Birth or Report of Birth, indicating the child’s adoptive name and name of adoptive parents;
3. Passports or other competent proofs of identity of the minor applicant, adoptive parent/s or authorized adult companion; and
4. Certified True Copy of Court Decree of Adoption or NACC-issued Order of Adoption.

Minor Applicants who are Prospective Adoptees for Foreign Adoption

1. Personal appearance of minor applicant and authorized adult companion;
2. Endorsement from NACC;
3. Certificate Declaring a Child Legally Available for Adoption or Deed of Voluntary Commitment;
4. Placement Authority issued by NACC;
5. Certificate for Issuance of Passport issued by NACC;
6. Travel Clearance Certificate for adoptee;
7. Child Study Report; and
8. Clearance for Intercountry Adoption.

Minor Applicants who are Adoptees through Foreign Adoption

1. Personal appearance of minor applicant and adoptive parent/s;
2. Amended PSA-issued Certificate of Live Birth, Report of Birth;
3. Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
4. Certified True Copy of Court Decree of Adoption.